INSIDE GGC

Faculty must carefully read the information below in its entirety.

Due to state reporting requirements and deadline, any student on your roster who does not have a grade posted by 12 p.m. Friday, Dec. 13, will receive a grade of “NR,” Not Reported. You will need to submit a grade change form to change the grade from “NR” to the appropriate grade.

Be aware that students who receive a grade of “NR” because their grades were not recorded in the system may be dropped from their spring 2025 courses for failure to meet required prerequisites. Students who receive a grade of “NR” because grades were not reported may also lose their financial aid.

Entering final grades in Self-Service Banner

• Instructions for entering grades in Self-Service Banner are available to faculty through Microsoft Teams.
• Login to Employee Resources Team (login required) using your Georgia Gwinnett College credentials.
• Click the “Academic and Student Affairs” channel.
• Click on “Files” located across the top navigation bar within the channel.
• Click on the “Grizzly Den within Banner 9” folder where you will find the “How to Enter Midterm and Final Grades in Banner 9” user guide.

Additional reminders about grades

• A student who has withdrawn from a course will receive a grade of “W” or “WF.” The “W” or “WF” will remain as the grade and the grade cannot change.
• If a student is auditing a course, a grade of “V” should be assigned.
• If a student has stopped attending class but remains on the roster, a grade of “FN” must be given which will indicate the student has failed due to nonattendance. When assigning a grade of “FN,” you will be required to enter the last date of attendance.

Why assign an “I” grade?

Assignment of an “I” grade indicates that the instructor and the student have worked out a plan for completing the remaining requirements of the course. The student should have completed satisfactory work up to the last two weeks of the semester.

Steps to assign an “I” grade

• Submit an Incomplete Contract to your school dean. Note that assignment of the “I” grade is at the discretion of the instructor and the dean.
• If approved, the dean’s office will forward the Incomplete Contract to the Registrar’s office.
• After the end-of-term grades are processed, a report of students who have received an “I” grade without an approved Incomplete Contract will be sent to the dean’s office from the Registrar’s office.
• Once a student has completed the work, an official grade change form with both the instructor’s and dean’s signatures should be submitted to the Registrar’s office. The grade change form should request that the previous grade of “I” be changed to the new grade.
• The deadline for removing the “I” grade is the last day of the next semester. At that time, the “I” grade will be converted to an “F” grade.
• Requests for approval of an extension must be made to the dean’s office.

What is an “FN” grade?

FN – failure due to nonattendance (0.00 quality points)

Why assign an “FN” grade versus an “F” grade?

Faculty with students who are failing will need to determine whether to assign a grade of “F” or a grade of “FN.”

A grade of “F” should be assigned if the student attended classes, submitted work, took the final exam but failed the course.

Note that federal regulation now requires Georgia Gwinnett College (GGC) also enter the last day of attendance for grades of “F.” If you do not enter the last date of attendance for any student receiving an “F,” your grade rosters will not submit for processing.

A grade of “FN” should be assigned for failure due to nonattendance or nonparticipation. If a student began the class but stopped attending or participating and did not withdraw from the class, then a grade of “FN” should be reported. When assigning a grade of “FN,” you will be required to enter the last date of attendance or participation.

Both an “F” and an “FN” grade will calculate into the cumulative grade point average at GGC and carry 0.00 quality points per credit hour.

If you have any questions regarding end-of-term grades, please email the Registrar’s office.